The Bylaws of First Universalist Parish of Pasadena
Article VI - Meetings of the Membership
Section 1 - Annual Meeting:
The annual meeting of the congregation shall be held during the month of May for the purpose of electing officers, committees that require election, adopting the annual budget, and to conduct any other business that is brought forward. All committees (Endowment Investment, Finance, Nominating), minister, RE director, and officers shall present year-end reports for review by the Membership.
Section 2 - Calling of Regular Meetings:
The dates of the regular annual meeting shall be set by the Board of Trustees. The meeting shall be announced during two Sunday services, in the newsletter, and by electronic mail to all members at least 30 days prior thereto. Members may ask to be notified by U. S. First Class Mail.
Section 3 - Quorum:
A quorum for all meetings, unless otherwise specified in these bylaws, shall be 20% of the active membership.
Section 4 - Special Meetings:
Special meetings of the congregation shall be called by the President of the Board, either when a majority of the trustees so request or at the written request of ten Church members. Such meetings must be held within three (3) weeks of the submission of the request to the President. The meetings shall be announced during two Sunday services, in the newsletter and by electronic mail to all members at least 14 days prior thereto. In case of emergency, the notice requirement may be reduced to one week. Members may ask to be notified by U. S. First Class Mail. A majority vote of the Trustees is required to declare such an emergency. The notice shall state the agenda of the meeting. No other business shall be transacted at that meeting.
Section 5 - Town Hall Meetings:
The president, a majority of the Board, or any five (5) Church members may call at any time a Town Hall meeting to discuss the state of the Church. The date of such a meeting shall be determined by vote of the board, in consultation with the church calendar. No binding votes may take place at a Town Hall meeting. The purpose is
discussion only. Recommendations for action made at such meetings shall be considered by the board at its next meeting.
Section 6 - Procedure:
The latest edition of Robert's Rules of Order shall prevail in meetings of the church
membership and of the Board of Trustees, but shall be superseded by any contradictory provision of these bylaws. At no time may the question be called when a qualified voter, who has not spoken on the issue, desires the floor.
Section 7 - Proxy Voting:
Proxy Voting shall not be permitted.