The Bylaws of First Universalist Parish of Pasadena
Article VI - Meetings of the Membership
Section 1 - Annual Meeting:
The annual meeting of the congregation shall be held during the month of May for the purpose of electing officers, committees that require election, adopting the annual budget, and to conduct any other business that is brought forward. All committees (Endowment Investment, Finance, Nominating), minister, RE director, and officers shall present year-end reports for review by the Membership.
Section 2 - Calling of Regular Meetings:
The dates of the regular annual meeting shall be set by the Board of Trustees. The meeting shall be announced during two Sunday services, in the newsletter, and by electronic mail to all members at least 30 days prior thereto. Members may ask to be notified by U. S. First Class Mail.
Section 3 - Quorum:
A quorum for all meetings, unless otherwise specified in these bylaws, shall be 20% of the active membership.
Section 4 - Special Meetings:
Special meetings of the congregation shall be called by the President of the Board, either when a majority of the trustees so request or at the written request of ten Church members. Such meetings must be held within three (3) weeks of the submission of the request to the President. The meetings shall be announced during two Sunday services, in the newsletter and by electronic mail to all members at least 14 days prior thereto. In case of emergency, the notice requirement may be reduced to one week. Members may ask to be notified by U. S. First Class Mail. A majority vote of the Trustees is required to declare such an emergency. The notice shall state the agenda of the meeting. No other business shall be transacted at that meeting.
Section 5 - Town Hall Meetings:
The president, a majority of the Board, or any five (5) Church members may call at any time a Town Hall meeting to discuss the state of the Church. The date of such a meeting shall be determined by vote of the board, in consultation with the church calendar. No binding votes may take place at a Town Hall meeting. The purpose is
discussion only. Recommendations for action made at such meetings shall be considered by the board at its next meeting.
Section 6 - Procedure:
The latest edition of Robert's Rules of Order shall prevail in meetings of the church
membership and of the Board of Trustees, but shall be superseded by any contradictory provision of these bylaws. At no time may the question be called when a qualified voter, who has not spoken on the issue, desires the floor.
Section 7 - Proxy Voting:
Proxy Voting shall not be permitted.
Article VII - Board Committees
Section 1 - Committee Responsibilities:
All committees shall work cooperatively with the Board of Trustees and the Membership to carry out the policies and goals of the Church, and conduct its day-to-day business. All committees must report regularly to the Board and may be directed by the Board to complete assigned tasks. Each committee shall present a written report to the annual meeting of the congregation in May.
Section 2 - Required Meetings:
All standing committees shall meet at least four (4) times a year, and shall keep minutes of all meetings.
Section 3 - Endowment Investment Committee:
The Endowment Investment Committee shall be responsible for the administration of the Church Endowment Fund according to the resolution passed by the Membership (attached hereto) and with applicable laws. The Endowment Investment Committee shall meet no less than four (4) times per year.
Section 4 - Nominating Committees
The Nominating Committee shall be responsible for nominating from among the active members of the congregation the required number of persons for the Board of Trustees.
Section 5 – Finance Committee
The Finance Committee shall be responsible for overseeing the church finances including operating expenses and income, and investments. The Committee will also prepare an Annual Budget proposal to be presented to the Board of Trustees.
Section 6 - Other Committees:
Existing committees may form sub-committees as needed. The Board may form other committees deemed necessary for the conduct of the program of the church. Such committees may include: Denominational Affairs, Finance, Social Activities, Hospitality, Publicity, Long Range Planning, Social Responsibility, and any others
as may be appropriate.
Article VIII - Ministry
Section 1 - Procedure for Calling a New Minister:
In the case of a vacancy, a special meeting of the congregation shall be called to determine a course of action. A Search Committee consisting of not fewer than five nor more than seven members will be elected at a special meeting of the congregation. Alternates may be elected. Any candidate for minister of this church must be in fellowship with the Unitarian Universalist Association. When a minister is to be called the Search Committee, working with the Department of Congregational Services of the Unitarian Universalist Association, shall coordinate arrangements and negotiations with the Board of Trustees. A special meeting of the membership of the church shall be called for the purpose of deciding whether the Search Committee's
proposed candidate is to be called. A 90% majority of those present and voting shall be required to call a new minister.
Section 2 - Term:
The minister shall be called to serve for an indefinite period of time. Should the minister resign, he or she shall give at least ninety (90) days notice of intent to leave.
Section 3 - Dismissal:
Unless the minister voluntarily retires or resigns, the minister shall not be dismissed except by the approval of a majority vote of the active members of the church present at any meeting legally called for the purpose: quorum for such a meeting to be constituted by 40% of the voting members. Should the minister be dismissed by the congregation, the minister shall continue to receive his or her regular salary for at least ninety days from dismissal.
Section 4 - Duties:
The minister shall be responsible for the conduct of worship within the church and the church's spiritual interests and affairs. The minister shall be responsible for supervising other staff members, and shall hire and release staff as necessary. Such actions must be accordance with Board policy and within the budget. The minister shall have freedom of the pulpit as well as freedom to express his or her opinion outside of the pulpit as long as it is represented as such and not as the opinion of the membership. The minister shall conduct a ministry in accordance with the Guidelines and the Professional Code of Practice of the Unitarian Universalist Ministers' Association. The minister shall be a non-voting member of the Board of Trustees, the standing committees, and any other committee active in the church.
Section 5 - Committee on Ministry:
The minister and the Board of Trustees shall ensure the existence and meeting of the
Committee on Ministry. Appointment of the Committee on Ministry and its operation shall be in accordance with the Congregational Handbook and the Guidelines of the Unitarian Universalist Ministers' Association.
Article IX - General
Section 1 - Bylaws Changes:
Bylaws may be amended at any regular or special meeting of the church by a two-thirds vote of the members present, providing a notice of the proposed change(s) and the time and date of the meeting is announced on two consecutive Sundays at the regular services immediately preceding the meeting, and by written notice mailed to all members of the church at least one month prior to the date of such meeting. The
wording of the proposed change(s) shall be included in the mailing along with an indication of prior wording, if applicable.
Article X - Dissolution
Section 1 - Vote to Dissolve:
Dissolution of this corporation requires two-thirds (2/3) vote of active members present and voting. Notice of a meeting to decide upon dissolution must be given in writing no fewer than 30 days prior to such meeting.
Section 2 - Merger:
Dissolution for the purpose of merger requires the same percentage vote as calling a minister.
Section 3 - Disposition of Assets:
Should this church cease to function and the membership vote to disband, all assets of the church shall be transferred to the Unitarian Universalist Association or to any of its member congregations, as determined by vote of the active membership. This transfer is to be made in full compliance with whatever laws are applicable.